What is the role of Group Organisers and Tour Ambassadors?
As a Group Organiser, you benefit from a free place on the tour and also have the opportunity to tailor the itinerary of your exclusive tour to include additional visits, an extra night or a group meal.
A Group Organiser acts as a single point of contact with ECT, representing their group members. They undertake to assemble a group of at least 25 members, take payments and distribute tour itinerary information to the group. Group Organisers put in considerable time and effort in bringing a group together and handling administrative tasks, such as collecting booking forms and payments and distributing tour-related information to group members.
As a Tour Ambassador, you receive a £50 tour discount in exchange for a list of tour participants (with a minimum of 25 confirming). The task is simply a question of choosing a tour and forwarding us the names and contact details of 24-45 others who want to book onto the tour. Once we have received the list, we will manage all communications directly with each individual, answering any questions about the tour directly and taking telephone payments.
Whichever role you choose…
In both instances you will benefit from being on a tour of your choice with like-minded people and from the competitive rates associated with a larger booking. The starting point for both roles is to promote the tour within your local area. We will assist you in any way we can to present the tour to interested parties, providing promotional tour leaflets, electronic images for a PowerPoint presentation and even sharing your social media posts.
What if minimum numbers are not achieved for the tour I am promoting/organising?
There are two options:
1) to have the tour repriced for a smaller group size, which will result in a supplement to the remaining tour members
2) you can arrange for us to take over the selling of the remaining tour places by opening sales up to other regions, groups and individuals. This would mean that the tour would no longer be exclusive to the original group and pick up points will need to accommodate all passengers. Whilst this would exclude free or discounted places, it does have the advantage of giving the tour the best chance or running.